June 19, 2017
by Jennifer Burzo
Various federal, state, and local laws require that employees complete certain paperwork at the time of hire. In addition to these requirements, other paperwork is recommended to help you administer payroll, benefits, and other HR responsibilities. Here are some of these key forms:
Required New Hire Paperwork:
Form I-9. An I-9 Form must be completed to verify that the new hire is authorized to work in the United States. Section 1 of the form must be completed by the end of the employee's first day of work for pay (but it cannot be completed until the employee has been offered, and has accepted, the job). Employers must complete Section 2 within three business days of the employee's start date. For example, if an employee begins work on a Monday, Section 2 must be completed by Thursday. Note: In November 2016, the government released a revised version of the I-9. Employers were required to begin using the new version by January 22, 2017.
Form W-4. All new hires must complete a W-4 to determine the amount of federal income tax to withhold from their wages. A number of states also require a tax withholding form. If the employee refuses to complete a W-4, the general best practice is to withhold as if the employee were single and claiming no withholding allowances. If the employee has questions or asks for advice on how to complete a W-4, instruct them to speak with a tax advisor.
Happy New Year! To assist you in gathering information and documents for preparing your 2016 personal income tax returns, I have prepared a short questionnaire. Please take the time to read it and answer Y(yes) or N(no) at each question and provide additional information if indicated.
Click here to read the PDF.
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